Retreat Terms and Conditions

1. Terms of agreement 

1.1 By booking and attending a retreat with With Debbie, you are agreeing to comply with and be bound by the following terms and conditions, which together with our privacy policy govern With Debbie’s relationship with you in relation to this website, our retreat, or both. 

1.2 The term ‘With Debbie’ or ‘us’ or ‘we’ refers to the owner(s) of the company and it’s teachers. The term ‘you’ or 'I' refers to the guest or user or viewer of our website and/or services. The terms 'retreat' or 'program' or 'holiday' refers to all aspects of the services on offer, to include, but not be limited to, the classes, accommodation and activities.  

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2. Booking procedure 

2.1 On making a booking with With Debbie, each person accepts the terms of these booking conditions. 

2.2To reserve a spot on, a non-refundable booking fee of £400per person is required upon booking. Your place is not confirmed until the deposit payment has been received. A Confirmation of your booking will be sent to your email address. 

2.3. To receive the early bird 10% discount price, the remaining amount will be requested to pay via the website no later than 24 weeks before the retreat’s start date. Links for payment will be available via the website.  After this date, the remaining full price balance will be requested to pay via the website no later than 12 weeks before the retreat’s start date.  If the balance price of your retreat is not paid in time, we reserve the right to cancel your retreat and retain your deposit. 

2.3 If making your booking within  12 weeks from the retreat start date, the full balance will be due, paid via the link on the website. In this case your place will not be confirmed until full payment has been received. 

2.4 Should country border closures and / or COVID restrictions prevent your retreat from taking place 7 days prior to your arrival, you will be issued with a full deposit / fully refundable 

2.6 Optional trips, transport and treatments booked locally are not our responsibility and are at your own risk and cost. 

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3. Cancellation policy 

3.1 Refer to clause 2.4 for cancellation prior to 60 days on the retreat start date. 

3.2 If you need to cancel a With Debbie retreat, cancellation fees will apply. Any notice of cancellation must be provided in writing. 

Please refer to the following for a breakdown of applicable cancellation fees: 

If you cancel 90 days or more before the Retreat’s Start Date, you will be refunded the full amount paid up to that date for your retreat. This excludes the £400 deposit per person which is non-refundable 

If you cancel between 60 – 90 days before your Start Date, you will be refunded 50% of any sums paid. This excludes the £400 deposit per person which is non-refundable 

Cancellations less than 60 days before the Start Date of your Retreat are non-refundable and will result in a forfeit of any and all sums paid. 

Due to our need to commit to accommodation and other arrangements in advance, exceptions to our policy cannot be made for any reason. 

3.2 Once the retreat has commenced, no refund or part refund or unused portion of your retreat will be repaid in the event of cancellation by you. 

3.3 In the very unlikely event that the retreat is canceled by either party, there will be no refund or compensation available from us for your flight costs, excursions made outside of this retreat and other associated costs. 

3.4 We reserve the right in any circumstances to cancel the retreat, in which case we will offer a refund in full of all monies paid. 

3.5 It is not possible at any stage to transfer your booking to another retreat or service. 

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4. Changes to retreat 

4.1 It is unlikely that we will have to make any changes to your retreat, but arrangements are made many months in advance and changes may have to be made. We reserve the right to, within reason, change any information advertised at any time, to include, but not be limited to, dates, times, timetable, location, accommodation, yoga teachers and prices. We will advise you of any changes at the earliest possible date and aim to keep disruption to a minimum.

 

5. Additional costs 

5.1 Flights, ferries, taxis and any other transportation outside of the provided transfer to and from the airport & allocated excursions booked by us are not included in the price of the retreat.  We will not be liable for any payment towards these (see clause 6.4 on travel insurance) 

5.2 We will not be liable for any payment of additional food, drink and alcohol consumed, to that of the offered retreat package. 
 
6. Insurance and health 

6.1 It is the guest's responsibility to inform the teacher of any injury/medical conditions when booking and before the start of every session. It is advisable that you consult a doctor or physician before attending the retreat to ensure you are sufficiently fit and healthy to undertake yoga classes and any other activity that has been arranged. 

6.2 If you experience any injury or discomfort during any activity organized for you, you must stop immediately and advise the teacher(s) accordingly. 

6.3 Should you be pregnant or are planning to be pregnant at the time of the retreat, please contact With Debbie to discuss before booking. 

6.4 We recommend all guests take out full travel insurance to cover medical expenses and personal belongings, flight and transportation loss and should cover the type of physical exercise that will be undertaken. We hold no responsibility for illness, injury, death or loss or damage to personal belongings at any time (as per the liability waiver in section 7), nor will any compensation be issued in such case. 

6.5 We reserve the right to stop your participation in any activity, at any time, if we conclude that you are physically, mentally or emotionally unable to do so. 

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7. Liability waiver 

7.1 It is a requirement of anyone attending a retreat and/or classes with With Debbie to accept and abide by the following release of liability: 

'I understand that, while the utmost care is taken, neither the individual teachers, With Debbie nor the venue will be liable for any damage or injury resulting from my practice or use of the retreat location, nor any loss or damage to personal belongings. I understand that classes may be physically strenuous and I voluntarily participate in them with the knowledge that there is risk of personal injury, property loss or death. I recognise that it is my responsibility to notify the teacher of any illness or injury before the start of every session and I will not perform any postures or exercises to the extent of strain or pain. I will notify the teacher before every class should I not want to be physically adjusted. I agree that neither I, my heirs, assigns or legal representatives will sue or make any other claims of any kind whatsoever against With Debbie, its teachers or its members for any injury, property loss, or wrongful death, whether caused by negligence or otherwise.' 

7.2 The release of liability statement applies to the duration of the retreat and every yoga session or activity you participate in, whether in a group or private setting. If this statement is not accepted, your booking will be terminated and any monies paid in advance will not be refunded. 

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8. Alcohol / drugs policy 

8.1 Guests are advised not to practice yoga under the influence of alcohol, drugs, or both. 

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9. Right to refuse 

9.1 We reserve the right to dismiss or refuse entry to any session or the retreat at any time at the teacher's discretion with no refund being issued, in the event of breach of any of these terms and conditions, or disruptive behavior. 

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10. Privacy policy 

10.1 We will not pass on your information to any third party or organization outside of With Debbie or any of the companies associated with your Retreat, without your permission. We respect your privacy. 

10.2 We will use your details to inform you of updates about the retreat, and any future events. You can unsubscribe at any time by selecting the unsubscribe button at the bottom of the email. 

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11. Passport and Visa 

11.1 You are responsible for ensuring that you have a valid passport with sufficient expiry date remaining and any necessary visas or required inoculations or other health requirements.  

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12. Complaints  

12.1 If you have a problem during your retreat, please inform a member of the team immediately, who will endeavour to put things right. If your complaint cannot be resolved locally, you must advise us in writing on your return. Please note that we cannot guarantee the proportion of male/female in any group, nor be responsible for the individual behaviour of any group member or other guest on your retreat.